Finance Manager

The IWA is looking for a meticulous and digitally savvy Finance Manager to join our small, friendly and dynamic team.

About the IWA

The Institute of Welsh Affairs (IWA) is an independent think tank working to make Wales better. Our vision is to help create a Wales where everyone can flourish. We are politically independent and do not represent any particular sector, trade or interest group. We’re also a charity, funded by our members, charitable trusts and foundations and our own commercial activity. We act as a catalyst for change. We stimulate challenging debate and work with our members and others to spark practical, new ideas that can shape Wales’ future. We currently focus on developing a successful, clean, green and fair economy for Wales and supporting a strong, confident democracy.  Through our policy projects, we develop and secure commitments to practical ideas that can transform Wales.

About this role 

This is a really crucial role in our team. You will be responsible for producing our accounts and for providing solid and effective financial information and acting as a business partner to the rest of the team. You will enjoy operating independently with high levels of autonomy and engaging effectively with external partners, members and suppliers, and you will take pride in making things run smoothly for the rest of the team.

Job Purpose 

You will be responsible for the effective management of IWA finances and financial records and for ensuring that we are compliant with all relevant accounting standards.

There are four main aspects to this role: 

  1. To be responsible for the day to day maintenance of accurate and clear financial records of all IWA activities
  2. To implement and further develop financial management systems and online processes to ensure compliance with accounting standards/concepts and best practice
  3. To ensure the timely reporting of finance information to both internal and external stakeholders. 
  4. To act as an effective business partner with colleagues.

Who are we looking for?

We are looking for someone meticulous and brilliant to take up this key role within our high-performing, small and flexible team and support us as we drive forward the delivery of our strategy. You will be a proactive self-starter with rock solid accounting skills, the ability to operate independently with high levels of autonomy and the confidence to engage effectively with our members, partners and suppliers.

You’ll work closely with and report to the Marketing, Digital and Events Manager. You’ll also work closely alongside our Team Administrator and collaboratively with the rest of the team as a business partner.

The post will be based in the IWA’s new hub in sbarc|spark, and we welcome requests to work both flexibly or remotely on a regular basis. 

Responsibilities include, but are not limited to: 

  • Managing the practical aspects of day to day finance processes and functions and developing these further
  • Acting as an effective business partner with colleagues
  • Overseeing the relationship with our Accountant and Audit function
  • Managing our bank accounts
  • Administering our online banking 
  • Managing our Petty cash 
  • Managing our Payroll and Pensions systems
  • Managing our Tax affairs
  • Overseeing staff expenses 
  • Overseeing our corporate card(s) 
  • Processing membership records
  • Working within Money Laundering regulations
  • Working with VAT regulations
  • Maintenance of Gift Aid records and submission of Gift Aid claims 

Qualities, Skills and Experience Required

Essential Criteria

Experience              

  • Proven experience using financial software as finance officer or similar role in an organisation which engages with the public
  • Proven track record in developing and managing positive relationships with external stakeholders or clients
  • Familiarity with office management procedures and accounting principles
  • Experience of producing management accounts
  • Experience of supporting the production of an independent audit
  • Experience of using Salesforce or similar CRM/database systems to manage memberships/customers, and to create and use reports to understand and address trends

Skills                        

  • Ability to explain financial issues to non accountants at all levels in the organisation
  • Excellent organisational skills, able to prioritise
  • Good communication skills
  • Excellent analytical and numerical skills
  • Ability to work to tight deadlines, to deliver against short term and strategic priorities, and to prioritise and manage own workload effectively
  • Ability to work independently and prepared to be flexible and mutually supportive within a small and busy team
  • Strong digital and IT skills to include use of full Microsoft Office package/Google equivalent, financial packages such as SagePay (Opayo) and the ability to identify further opportunities for process automation
  • Strong ethics, with an ability to manage confidential data

Qualifications, education and training         

  • BSc degree in Finance, Accounting or Economics, accounting qualification or qualified by experience

Desirable Criteria

Experience                             

  • Project management experience, including of managing and forecasting budgets
  • Experience of working within a membership organisation
  • Experience of being a Business Partner
  • Proficient in web-based video calling systems including Zoom, Google Meet, Teams

Skills

  • Fluent written and spoken Welsh

Qualifications, education and training

  • Professional qualification as a CFA/CPA is considered a plus

Terms and Conditions  

The post is part time (22.5 hours per week) and the salary is £25,500 per annum (pro rata). We are flexible and are happy to consider either a fixed number of days per week or annualised hours, depending on circumstances. The postholder will have 25 days annual leave (pro rata for the number of part time hours worked) and an additional four days over the Christmas/New Year period.  

There is a company pension scheme and a cycle scheme. We are a Living Wage employer and a signatory to the Zero Racism Wales pledge. We are also a supportive and flexible employer because we care about our team.

Location: The IWA is moving to a new hub in sbarc|spark in central Cardiff, and we expect the team to work hybridly, part in the hub and part remotely. We’re more than happy to consider applications from candidates not based locally so long as you are available for office-based meetings/work on a regular basis.

Application process

Please send a CV and short covering letter (combined in one pdf, max 2 x A4 sides each item) addressed to Isobel Richards at Yolk Recruitment, setting out why you want to work for the IWA and why you are suited to this role. Please name your document [your name]_finance manager.pdf  

This should be sent to Isobel Richards at Yolk Recruitment via irichards@yolkrecruitment.com by midday on Friday 1 April 2022. 

We are committed to improving the diversity of our team so please note that we will remove all identifying contact details from your application so that we shortlist blind. This is to ensure that we evaluate your application on your skills and experience alone.

Please also complete our Equality and Diversity Monitoring form when you apply, which can be found here. This is voluntary, and anonymous, but helps us to ensure that we are being inclusive in our recruitment. 

Interviews will be held on Thursday 7 April over Zoom.  

If you have any queries please contact Rhian Cook on 02920 484387 or via info@iwa.org.uk, who will be able to arrange an informal conversation regarding the role.         

Issued 21 March 2022.